At Stakeholders Advocate, we go beyond the checklist. Our method isn’t just about compliance, it’s about ensuring your property performs better, lasts longer, and holds more value. We bridge the gap between modern construction possibilities and real-world outcomes.
At Stakeholders Advocate, we partner with you from concept to completion—ensuring every system performs as intended, on schedule, and within budget. Here’s how we do it:
Align on Needs & RFP Requirements
Initial Owner Kick‑off: Meet with the owner to capture their vision, performance goals, and critical success factors.
Develop Owner’s Project Requirements (OPR): Translate those needs into a clear, concise OPR document—ensuring it contains all the key criteria for the upcoming RFP.
RFP Support: Provide guidance on structuring the RFP package so designers and builders bid accurately to meet the OPR.
Key Deliverables
Initial Meeting Minutes & Action Item Log
Finalized Owner’s Project Requirements (OPR)
RFP Outline & Submission Instructions
Early‑Stage Quality Control
Review drawings and specifications for HVAC, electrical, plumbing, renewable energy, and specialty systems.
Identify and resolve potential conflicts, code issues, and constructability concerns.
Recommend design optimizations to improve efficiency, reliability, and maintainability.
Key Deliverables
Design Review Report with actionable comments
Updated Basis of Design (if applicable)
On‑Site Verification
Conduct periodic site visits to verify equipment installation, ductwork routing, wiring, and controls.
Perform pre‑functional checklists to confirm mechanical and electrical systems are installed correctly.
Facilitate regular stakeholder coordination meetings to address emerging issues immediately.
Key Deliverables
Installation Verification Checklists
Site Visit Reports
System Start‑Up & Testing
Execute comprehensive functional tests (e.g., airflow, temperature control, safety interlocks) per ASHRAE and industry standards.
Simulate real‑world operating conditions to verify performance, control sequences, and energy efficiency.
Document all test results and performance metrics for transparent stakeholder review.
Key Deliverables
Functional Test Procedures
Test Reports with observations, data logs, and punch‑list items
Empowering Your Team
Deliver tailored training sessions for operators and maintenance staff—covering system operation, troubleshooting, and preventive maintenance.
Provide clear, concise O&M manuals, sequences of operation, and as‑built documentation.
Host a formal turnover meeting to review performance outcomes and ensure open communication channels.
Key Deliverables
Training Materials & Attendance Records
Operations & Maintenance Manuals
Final Commissioning Report
Ensuring Lasting Performance
Perform a warranty‑period site visit (typically 6–12 months post‑occupancy) to verify that systems continue to operate per project goals.
Address any emerging issues, fine‑tune controls, and update documentation as needed.
Collect stakeholder feedback to drive continuous improvement on future projects.
Key Deliverables
Post‑Occupancy Commissioning Report
Updated Systems Optimization Recommendations
By following this structured, transparent process:
Owners gain confidence that their investment will deliver promised performance and efficiency.
Designers & Contractors benefit from early‑issue resolution, reducing rework and schedule delays.
End Users enjoy comfortable, reliable spaces that meet their needs today—and adapt to tomorrow’s demands.
Most problems in construction don’t show up right away. Our process is designed to catch them before they cost you time, money, or peace of mind.
We know construction projects can feel overwhelming, but you don’t have to navigate it alone. At Stakeholders Advocate, we’re not just experts in building science, we’re partners who guide you through every step with clarity, care, and professionalism.
